In the case of a birth certificate in English to be used in Russia, it is possible that a notarized copy will be required. Then, the primary document, the translation, and the certificate of accuracy are photocopied in the form of a certified copy. This notarial certificate should be typed, stamped or written on the front or back of the photocopy or may be attached as a separate page. Typically, the document must be translated professionally and have the professional's certificate of accuracy attached to the translation together with a copy of the primary document. For example, a birth certificate in Russian is to be used in an English-speaking country. If the primary document has to be translated, an additional certificate is usually required. A copy of a document to be used internationally may also have to comply with special rules - Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents.* A notarized copy may be more expensive to obtain. In some countries, for example the United Kingdom and South Africa, identity documents can also be certified by authorised Post Office staff.Ī copy of a primary document that is to be used internationally may have to be in the form of a notarized copy rather than a certified copy. Sometimes a person is authorised by legislation to do so (for example a court clerk, solicitor, or notary public), but this is not always so. The person who is authorised to sign the certificate will vary between countries. Typically, the person is referred to as an authorised person. The certified copy is signed by a person nominated by the person or agency asking for it. A notarized copy is signed by a notary public (not to be confused with a notary in a civil law country). It has some similarities to a notarized copy, which is a form used in some countries, and particularly in some States in the USA. It avoids the owner of important documents (especially identity documents) giving up possession of those documents which might mean a risk of their loss or damage. A certified copy may be required for official government or court purposes and for commercial purposes. It does not certify that the primary document is genuine, only that it is a true copy of the primary document.Ī certified copy is often used in English-speaking common law countries as a convenient way of providing a copy of documents. In our practical experience there is one exception and that is a copy of a certificate of roadworthiness which we normally bind together with ordinary copies that authorities recognise.ĭo you need to create a copy of an official document? Contact us and we will be happy to advise you.A certified copy is a copy (often a photocopy) of a primary document, that has on it an endorsement or certificate that it is a true copy of the primary document. You can then have this certified document translated into day-to-day languages within the standard deadline of 3 working days. He signs this statement and the notary authenticates his signature. The owner then adds a written sworn statement to the copy that it is an accurate copy of the document. This means that the owner of the document in question visits a notary who copies the document. The second and better option is to circumvent the ban of producing a copy by making a sworn statement. But there is the risk that the receiving authority does not recognise the copy attached to the translation and may theoretically assume that the document in the photocopy is not genuine. The first is to produce an ordinary copy on a photocopier at home. If you need a court/official/ certified translation of such a document, you need to attach a copy of the document to its translation. your name, hereby confirm that this is a true, correct and complete. For more information about legislation for producing copies of personal documents go to the Office for Personal Data Protection (ÚOOÚ) website ( ). This ban applies not just to travel documents, but also, for example, to a certificate of roadworthiness, military identity card and other unique personal documents. In the Czech Republic it is not possible to have a copy of a passport certified. Official copy of a passport and other documents (Czech Republic)
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